Effective Date: [09 April 2025]
Welcome to Boardroom VR’s Privacy Policy. This Privacy Policy (“Policy”) explains in comprehensive detail how we collect, use, disclose, and safeguard your personal information when you access or use our website, services, and content (collectively, the “Service”). By accessing and using our Service, you expressly agree to the terms of this Policy and consent to the practices described herein regarding your personal data. If you do not agree with our practices or have any concerns about the collection or use of your information as described below, please do not use our Service. Your privacy is paramount to Boardroom VR, and we remain committed to ensuring the protection, confidentiality, and appropriate use of your data.
Information We Collect
Personal Information Provided by You
When you choose to register for an account, subscribe to our newsletters or other communications, or interact with various features of our Service, you may voluntarily provide us with personal information. This data may include, but is not limited to, your name, email address, telephone number, postal address, billing information, and payment details. Such information is essential to facilitate your access and use of our Service, to process transactions securely, and to maintain effective communication channels. Moreover, personal data you submit may be used to tailor our offerings to suit your needs, resolve disputes, or provide timely updates regarding the services you have requested. We treat this information with the utmost confidentiality and only use it in line with our stated purposes or as otherwise permitted by law.
Automatically Collected Information
In addition to the information you provide directly, Boardroom VR employs various technologies to automatically gather certain data when you interact with our platform. This automatically collected information may include details such as your IP address, browser type, device identifiers, operating system, referring URLs, pages or features accessed, and the dates and times of your interactions. We use this information to monitor usage patterns, analyze trends, and optimize the performance of our website. Additionally, this data enables us to administer the Service more efficiently, identify potential technical issues, and compile aggregate statistical reports that help us enhance the user experience and ensure the overall functionality and security of our platform.
Cookies and Tracking Technologies
Boardroom VR utilizes a variety of cookies, web beacons, and similar tracking technologies on our website to improve and personalize your browsing experience. These tools help us recognize your device, track your interactions, and collect data regarding the use of different features on the site. The information gathered enables us to refine our content, display relevant advertisements, and monitor user engagement for analytical purposes. While you have the ability to modify your browser settings to block or disable cookies, please note that doing so may affect certain functionality or personalized features of our Service. We encourage you to review our Cookie Policy, which provides additional details about the use of these tracking technologies and your choices regarding their use.
How We Use Your Information
Providing and Improving the Service
We use the data collected from both your direct submissions and automatically gathered information to operate, maintain, and improve Boardroom VR. This includes processing your account registration, managing transactions, troubleshooting problems, performing data analytics, and conducting research to enhance our service delivery. Your personal information allows us to personalize content, ensure seamless navigation, and continually update our products and services to meet evolving user needs. In addition, your data is used to develop new features and improve existing ones, ensuring that our platform is both robust and adaptive. We are committed to using your information responsibly to continually enhance the quality, security, and overall performance of our Service.
Communication and Customer Support
We may use your contact details to provide you with essential updates, security alerts, and information related to your account or transactions with Boardroom VR. This could include transactional notifications, product updates, technical support messages, or responses to inquiries. Additionally, we might use your information to send you personalized communications regarding offers, events, and other marketing initiatives that we believe will be of interest to you. However, you retain the right to opt out of receiving promotional messages by following the unsubscribe instructions included in any communication or by contacting our customer support team directly. Rest assured that even if you opt out of marketing communications, we will continue to send you critical transactional and service-related notifications as necessary.
Personalization and Marketing
The data we collect may also be used to personalize your experience on Boardroom VR. By analyzing usage patterns and behavioral data, we are able to tailor content, recommend services, and provide advertising that aligns with your interests. We engage with carefully selected third-party partners to assist in this analysis and to optimize our advertising strategies. These partners help us aggregate and analyze data in a manner that ensures individual users are not directly identified without explicit consent. Our goal is to create a more engaging and relevant experience for you while respecting your privacy preferences and providing you with enhanced, targeted content.
Disclosure of Your Information
Third-Party Service Providers
To facilitate the operation of our Service, Boardroom VR may share your information with trusted third-party service providers. These vendors perform essential functions on our behalf, including payment processing, data analysis, customer support, email marketing, and technical maintenance. Each of these providers is contractually obligated to maintain the confidentiality of your information and to use it solely for the purpose of performing their designated services. We ensure that these relationships are governed by strict confidentiality agreements and that all data transfers are conducted in a secure manner in accordance with applicable laws.
Legal and Regulatory Requirements
Boardroom VR may also be compelled to disclose your personal information if required by law, regulation, or valid legal process. This includes disclosures necessary to comply with a subpoena, court order, or governmental request. We reserve the right to disclose any personal information to protect our rights, enforce our policies, respond to claims that your actions may have violated our Policy or Terms of Service, or to protect the safety of our users and the public. In circumstances where disclosure is required to ensure compliance with legal obligations or to mitigate potential harm, we will only release the minimum necessary information.
Business Transfers
In the event that Boardroom VR undergoes a merger, acquisition, reorganization, or asset sale, your personal data may be one of the assets that is transferred to the new entity. We take extensive measures to ensure that, even in such events, your information remains protected under the terms of this Policy. Any acquiring or succeeding entity will be bound by obligations no less protective than those stated herein, and you will be notified of any significant changes regarding the handling of your personal data as a result of such transactions.
Security of Your Information
Boardroom VR is committed to securing your personal information by implementing a range of administrative, technical, and physical security measures designed to protect against unauthorized access, disclosure, alteration, or destruction of your data. We regularly evaluate our security procedures and technologies to ensure that they remain up to date with current industry standards. Despite our best efforts, please note that no security system is entirely impenetrable. While we strive to safeguard your data, you acknowledge that absolute security cannot be guaranteed and that you assume full responsibility for the security of your own devices and networks when accessing our Service.
Your Rights and Choices
Access and Correction
You have the right to access and review the personal information we hold about you, and to request corrections if you believe the data is inaccurate or incomplete. If you wish to exercise this right or have any concerns regarding the accuracy of your personal information, please contact us promptly with specific details about the data in question. We commit to addressing your inquiries in a timely manner and, where appropriate, to making the necessary updates to ensure that our records are accurate and current.
Opt-Out and Unsubscribe
You are entitled to opt out of receiving certain communications from Boardroom VR. By following the unsubscribe instructions provided in our email communications, or by reaching out directly to our support team, you can stop further marketing or promotional messages from being sent to you. It is important to note that even if you choose to opt out of marketing messages, we may still send you operational, transactional, or account-related communications as required to maintain your user experience and support your continued use of our Service. We respect your decisions regarding communication preferences and strive to honor them promptly upon receipt of your request.
Data Subject Rights
Depending on your jurisdiction, you may have additional rights with respect to your personal data, including the right to request that we delete or restrict the use of certain information, or the right to data portability. These rights are designed to give you greater control over your personal information. If you wish to exercise any of these rights or have any inquiries regarding how your data is processed, please contact us using the details provided at the end of this Policy. We will evaluate each request on a case-by-case basis and, where applicable, provide you with the information or service you have requested, in accordance with applicable privacy laws.
Data Retention and Deletion
Boardroom VR retains your personal information only for as long as is necessary to fulfill the purposes described in this Policy and as required by applicable law. Once the information is no longer needed, or upon request, we will securely delete or anonymize your personal data, while respecting any legal obligations that mandate a longer retention period. We carefully review our data retention policies to ensure that we only store data for the minimum period necessary, thereby reducing our exposure to potential data breaches and ensuring a robust privacy framework is maintained at all times.
Children’s Privacy
Our Service is intended solely for users who are at least 18 years old. We do not knowingly collect or solicit personal information from individuals under the age of 18. If we become aware that we have inadvertently collected personal information from a child, we will take immediate steps to delete the information from our records in accordance with applicable legal requirements. If you suspect that we have collected personal data from a child under the age of 18, please contact us immediately, and we will work diligently to address and resolve the issue.
International Data Transfers
The personal data that Boardroom VR collects from you may be transferred, stored, and processed in countries other than your own. These countries may have data protection laws that differ from those in your jurisdiction. By using our Service, you consent to the transfer of your personal data across international boundaries for the purposes described in this Policy. We take appropriate steps to ensure that, regardless of the location of data processing, your personal information receives a level of protection consistent with this Policy, including the implementation of safeguards that comply with internationally recognized data protection standards.
Changes to This Privacy Policy
Boardroom VR reserves the right to update or modify this Privacy Policy at any time without prior notice. Should any material changes to our data practices arise, we will update the “Effective Date” at the top of this document and notify you via the email address associated with your account or through a prominent notice on our website. We encourage you to review this Policy periodically to stay informed about how we are protecting your information. Your continued use of our Service following any modifications to this Policy signifies your acceptance of and agreement to such changes.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy, your personal data, or our data practices, please feel free to contact us at:
Email: info@boardroomvr.co.za
Website: https://boardroomvr.co.za/
We value your privacy and are committed to addressing any inquiries or concerns you may have promptly and thoroughly.